SmeadSoft® Paper Recordkeeping File System
Paper file management systems put you in control of the information critical to your business.
Today’s organizations must manage their information in an accountable manner, ensuring the reliability and trustworthiness of records. SmeadSoft® Paper Recordkeeping software is an integrated paper file management system for managing your business records.
Business decisions are made at every level of your organization. Make sure the right information is in the right hands. Easy enough to use in a single department, yet powerful enough to roll out to your entire organization, SmeadSoft paper file system software helps you manage your information wisely, securely and efficiently.
- Improve efficiencies by streamlining time-consuming manual processes
- Improve security of sensitive business records
- Ensure regulatory compliance through improved paper recordkeeping processes
- Reduce legal and non-compliance risks
- Reduce lost documents
- Reduce records storage requirements and costs
Make better business decisions by making better use of your business information.
Quickly locate any record.
SmeadSoft keeps track of the location of every folder in the filing system, whether it’s in the active storage, checked out by personnel, or has been moved to inactive storage. Intuitive query and filter functions allow users to instantly locate and determine the status of folders, groups of folders and storage boxes.
Manage requests automatically.
Document users can request paper files directly from their workstations. SmeadSoft alerts them if a file is currently in use, or has been requested by another user. Personnel may also transfer the custody of a file to a different location without returning it to the central filing area.
Error-free data entry.
Check-in/check-out functions are made through keyboard entry or by using bar code readers for quick and error-free transfers. Remote scanners can be used at workstations or in the file room to capture file usage information.
Maintain file usage histories.
SmeadSoft keeps detailed histories of file usage. Track file usage, transfers, employee activity, and movement of files from active to inactive storage.
Eliminate lost files.
Studies have shown that the cost of a missing file averages more than $125. Missing or misfiled folders are virtually eliminated with SmeadSoft paper file management systems.
Color coding saves time and money.
The ColorBar option allows automatic printing of color coded strip labels, adding a high degree of efficiency to file room activity. The color bands make it easy to locate where each folder belongs. Misfiled folders stand out among the others because the color band sequence is interrupted.
Technologies:
- Paper File Management
- Workflow (Document Routing and Reporting)
- Retention Management
- Color Coded File Labeling
Features:
- Pipeline Report
- Tracking Report
- File Requesting
- Audit Trail and File Reconciliation
- Productivity Report
- Management Reporting
- Deficiency Tracking
- Easy-to-Use, Windows-Compliant Interface
